Calendar Of Events 2012
January
1st
- Membership renewals are due.
- Beginning of Fiscal Year.
- Check on payment of Insurance policy.
February
1st
- Membership Late Fees go into effect.
10th
- Membership Chair will send Area Directors the list of members who have not renewed. Directors will contact the members in their area.
March
1st
- Submission Deadline for the Spring Issue of the Westie News.
- Notice of Annual General Meeting (AGM) in the Westie News (and on the website)
3rd
- Board meeting by conference call.
- Meeting agenda will include: Appointment of Nominations Chairperson, Appointment of Committee Heads, Appointment of Auditor.
- The board minutes will be posted in the Members Only section of the website once they are approved.
22nd
- Contacts between the Directors and the members to obtain agenda items for upcoming meetings. Since it is unrealistic to expect the directors to contact all members in their region, members are invited to contact directors if they have something to add to the agenda.
Directors will forward agenda items to the Secretary.
April
1st
- Completion of the AGM Agenda. It will be forwarded to all Directors with the appropriate minutes and received reports.
- Members wishing to participate in the AGM or who wish to receive a copy of the agenda package MUST contact their provincial Director to determine the time and location of the call and to make arrangements to receive their copy of the agenda package.
15th
- Agenda and all related material send out by the Secretary to the board members for distribution to the general membership who requested a copy of the package.
29th
- There will be an announcement about the appointment of a Nomination Chairperson and an explanation of the nominating process.
May
11th
- Earthdog Training Day hosted by CWHWTC in Terra Cotta, ON. Full event details and registration are available HERE.
12 - 13
- CKC Earthdog Tests hosted by CTAO in Plattsville, ON. Full event details and registration are available HERE.
20th
- CWHWTC Roving Specialty in conjunction with the Kitchener-Waterloo Dog Show, Ontario. Full event details are available HERE.
June
1st
- Submission Deadline for the Summer Issue of the Westie News.
- AGM minutes (draft only) publised in the WN Summer Issue and on the website.
- Directors are to remind members about board elections adn to contact the Nomination Chairperson with any additional nominations.
July
1st
- CWHWTC National Specialty in Merritt, BC. More information is available HERE.
- Annual Awards winners will be announced at the dinner if the CKC has published the previous year's results in time.
- Nomination Chairperson to email/mail out the list of nominees inclulding the full name of each candidate, a biography, and the name of the province/region in which s/he reside to each member of the club.
September
1st
- Submission Deadline for the Fall Issue of the Westie News.
- Notice of the SAGM in the Westie News (and on the website).
- If there are additional nominations of eligible members they must have been received by Nomination Chairperson or Club Secretary by this date.
- Declaration of the persons acclaimed if no valid additional nominations have been received by the Nomination Chairperson.
- Ballots mailed out to members by the Nominations Chairperson if one or more valid additional nominations have been received by Sept 1st.
15th
- Minutes will be published on the website once they are approved.
20th
- Contacts between the directors and the members to obtain agenda items for upcoming meetings. Since it is unrealistic to expect the directors to contact all members in their region, members are invited to contact the directors to add items to the agenda.
October
1st
- Directors forward agenda items to the Secretary
8th
- Completion of agenda for the SAGM
- Agenda forwarded to all Directors along with appropriate minutes and all reports received. Members wishing to participate in the SAGM or who wish to receive a copy of the agenda package must contact their provincial Director to determine the time and location of the call and to make arrangements to receive their copy of the agenda package.
15th
- If applicable, ballots must be returned to the Nomination Chairperson.
- Agenda and all related materials sent to Board members for distribution to general members who requested the SAGM package.
28th
- Election of Officers and Directors for 2013
November
1st
- Submission Deadline for the Christmas/Winter Issue of the Westie News
December
1st
- Directors to send out reminder to the members in their area to send in their memberhsip renewal for 2012
January 1, 2013
- Elected Officers and Directors take office at first board meeting.
- Former Board members must turn over to their successors in office all properties and records relating to that office.
Special General Meetings (if appropriate)
- Written notice of such meetings emailed/mailed by Secretary at least 30 days and not more than 46 days prior to the meeting.
